The William H. Hannon Library is currently looking for a Special Collections and University Archivist to join our team. The Special Collections and University Archivist is responsible for the care and management of the Library’s Department of Archives and Special Collections’ archival collections, including the official records of the university, personal papers, manuscripts and other historical records and/or objects in a variety of media, including maps, audio visual materials, and photographs. The Archivist interprets these and other special collections through reference consultations, exhibitions and classroom instruction.
The occupant of this position also provides advice and training to campus units concerning the organization and retention of records to preserve the intellectual heritage of the university. The Archivist provides direction for and supervises the project duties of the Archives and Special Collections Processing Assistant as well as supervising student interns and/or resident archivists as needed. The Archivist reports to the Head of the Department of Archives and Special Collections.
Position Specific Responsibilities
- Working with the head of the department, provide creative leadership for establishing policy for and initiating projects involving the processing and preservation of and access to the library’s archival collections.
- Provide direction for and supervise the Processing Assistant responsible for the creation of tools of access to archival collections, including accession lists, inventories, and finding aids, both conventional and electronic. Provide content information for and advise on appropriate levels of description based upon an understanding of scholarly and research needs.
- Work with potential donors to the collections or to the institution at large, identifying and executing outreach efforts to effectively build the collections. Provide policy, advice and training to campus units to organize, retain and transfer appropriate records to the University Archives. Oversee the acquisition and/or transfer of archival collections.
- Develop guidelines and procedures for appraisal, acceptance, and management of archival collections in a variety of formats in collaboration with the department head. Identify, plan, and execute strategies for access of born digital materials in collaboration with the Digital Program Librarian and A&SC team members. Collaborates generally with the department head on issues related to collection management.
- Interpret archival and other special collections to students and faculty through reference consultation, talks, and active participation in the department’s instruction program. Promote and plan use of collections for course assignments in consultation with faculty.
- Build and manage an internship program to process and provide access to the Archives. Supervise interns and student assistants as needed.
- Maintain regular hours of service in Archives and Special Collections, including scheduled shifts (on-call or in-person) at the service desk.
- Participate in a departmental program of preservation and conservation of materials. Prioritize preservation needs within the archival collections.
- Working in team environment contribute to development of departmental guidelines and procedures for public access to and use of collections, internal workflow procedures, preservation guidelines, exhibition policies, and other department-wide activities. Actively participate in the department and library’s strategic planning activities.
- Work with library and university partners to identify, win and implement grants and other projects useful to the collections and the institution.
- Design and curate gallery exhibitions on rotation schedule. Assist other department curators as needed.
- Participate in digital library program projects, providing content information and collections context as required.
- Participate in general library activities as required, which may include service at the general reference desk, subject liaison responsibilities to an academic department and selection of material for the general library collection in selected subject areas, and committee work.
- Represent department, library and institution effectively through contact with users, public, professional organizations. Participate in professional development and service activities.
- Perform other duties as assigned by the Head of Archives and Special Collections.
Experience and Qualifications
- Minimum of five years of progressively responsible experience, including supervisory, in an academic or research archives required. Demonstrated experience working with manuscripts or special collections, following established library and archival procedures.
- Demonstrated knowledge of the fundamentals of the management of manuscript collections including access and preservation issues; use of manuscripts collections by scholars; computer applications related to manuscript management. Familiarity with University library or research center operations is preferred. Incumbent should also have a demonstrated understanding of HTML, EAD, and DACS. Familiarity with ArchivesSpace, CONTENTdm, institutional repositories and records management programs preferred.
- Ability to analyze and solve complex problems in collections management; work effectively with administrators, researchers, donors, staff and student workers; respond quickly to immediate need of data; work independently, effectively managing a multitude of priorities. Ability to engage with faculty and students in the classroom or through creative programming. Ability to work effectively and collegially within a team environment. Demonstrated ability to plan projects in a flexible, goal-oriented manner and supervise the work of support staff.
- Demonstrated computer competency and knowledge of relevant systems.
- Skill in arranging complex collections in an orderly and clear manner according to accepted practices and professional standards; preparing clearly-written guides to the collections; articulating needs and problems to students and supervisors; and use of computers for word processing and other office tasks. Excellent written and verbal skills.
Typically a Master’s degree in archival studies from an ALA-accredited school or program or MLIS with course work in archives or manuscript management from an ALA-accredited school or program. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes
For more information and to apply, please go to the LMU Jobs portal.